Web Manuals 05 Complete

User´s Guide Commentary

CAS Scoring content management system

Welcome in the basic course on the CAS Scoring matches and clubs content management system on the casscoring.com web.
You have probably already received the login data from the web administrator. If not, ask for them.
The editorial system works on PCs exclusively and it is optimized for Google Chrome browser. It should work in other browsers too but it may have slight differences in functioning so we recommend the Google Chrome browser to manage your matches.
Jas soon as you receive the login data click on a small QE icon in the web footer. A log-in window pops up and you should type in your e-mail and password. After logging in two new toolbars show up - control panels of the QuickEdit editorial system.
The top panel performs editing and founding of the places and events you organize. There you can also find export and order management buttons. On the right side of the panel you can ask for help in case you get lost. The last button is for logout of the editorial system.
There is a structure tab in the left panel. There you can see all your places and events even those that already expired or are currently hidden for common users of the casscoring.com web. In the structure panel you can easily check whether your event is founded under the correct venue. The panel also may be used to browse the content which has already been saved on the portal.

Club administration

Every organizer has their own space for the competitions they hold on the casscoring.com web. Such space is called "Clubs" in the editorial system. The clubs are founded by the web administrator only who provides you with the rights needed to manage the club. As soon as you get a message from your administrator that the club was founded all you need to do is to log into the content management system.
Before you start to promote your competitions on the web you must set the parameters of your club correctly.
Log into your user´s account in the top right corner and go to your club in the list of clubs. Next click the Edit button. Modal window opens with several tabs. All of them need to be filled in one after another.
Properties tab contains basic information for your club´s identification. Input name tab is an official and full name of your club. The name is copied then into official schedules which every athlete receives via e-mail with the instructions for the competition.
Input alternative name tab may be used when the original name of the club is too long and complicated. You can use an abbreviation which is used then across the casscoring.com web in the list of club links etc. If not filled, then the web automatically fills in the original name of your club.
Input short description tab may be used for a motto of your club which presents your club right next to its name.
Input summary tab may be used for basic information about your club and its activities. Ideal length is from 1 to 3 short paragraphs.
Text tab has only one textarea where you can put all other information to present your club on the casscoring.com web. To format the text, you can use headlines, paragraphs or short bullet lists. Make sure the text is divided into shorter blocks and thus more readable for users.
Address tab must be completely filled in with all the necessary information. The information is then used in the official competition documents. The only box that you don´t need to fill in is Input state in case that your country is not divided into individual states. GPS coordinates must be also filled in. If you do not know them you can use the map in the editorial window. There you can choose the location and put a pin in it and then press the set button next to the GPS coordinates. Thus is the location copied into the club record.
Contact tab contains two mandatory records – a phone number (input phone tab) and an e-mail address (input e-mail address). E-mail record is very important in particular because the e-mail address is used for communication of the registration system with you and the athletes who enter your competition. Make sure to fill in an operating e-mail address to which you have a non-stop access.
Bank account tab is important to set the bank connection and currency which will then be displayed to the athletes at your competitions. Each club may fill in two bank account numbers with two different currencies. If you only have one bank account but you want to display two currencies options e.g. USD and EUR you must fill in the both tabs with the same number and different currencies. If you do not have a bank account and the athletes pay cash at your competitions you do not need to fill in the bank account information. But it is always necessary to fill in the currency through Input currency tab at the first bank account. The currency will then be used for all competitions that you organize. Advance payment will not be possible and it will always be stated that the starting fee must be paid cash on spot.
Media tab has only one box – input picture. By dragging or clicking the upload picture button you can paste a logo or other graphic composition representing your club across the web. Make sure the compositions landscape is at least 2000px. The maximum size of the file is 5MB.
When the work is done you just click the save button and the changes may be seen on the casscoring.com web instantly.
Should you want to translate your club record into other languages click the other language version button and then click the button "modify" in the editorial panel toolbar. To localize the name, alternative name, short description and summary into other language you can use the properties tab. Under the Text tab you can localize the textarea. After clicking the Save button the changes will be saved in the currently set language version.
Consider that the changes in the name, alternative name, short description, summary and content may vary in the different language versions and that´s why you must change also the other language version content when changing one language version.
In case of any technical questions use the Support button in the editorial toolbar or contact the administrator of the casscoring.com web directly.

Place administration

Once the record of your club is correctly set you can fill in the calendar of your competitions. You have to set the venue for each competition. More competitions with different dates may take place at the venue. That´s why the casscoring.com web system is made in order not to fill in the name of the venue again and again. That´s why you can set as many venues as you want to within your club and use them repeatedly for an unlimited number of competitions.
Set your first venue on your club page by choosing the New button and then Item place button in the toolbar. Then the modal window to input the name shows up. The modal window has several tabs that must be filled in.
Properties tab contains basic information to identify your venue. Input name tab is an official name of the venue where the competition is held. The name is then copied into the official schedules which every athlete receives via e-mail with the instructions for the competition.
Alternative name tab may be used if the name of the venue is too long and complicated. If you do not fill in the tab the original full name is automatically copied.
Input short description tab may be used for a short introduction of the venue.
Input summary tab may be used for information on the activities that take place at the venue on everyday basis. The text should not be longer than 1 to 3 shorter paragraphs.
Text tab has only one textarea where you can put all other information about the venue that you can communicate to the users. To format the text, you can use headlines, paragraphs or bullet lists. Make sure that the text is divided into shorter blocks and thus more readable for the users.
Address tab must be completely filled with all the necessary information. The information is then used in the official competition documents. The only tab that you don´t need to fill in is Input state in case that your country is not divided into individual states. GPS coordinates of the venue must be also filled in. If you do not know them you can use the map in the editorial window. There you can choose the location and put a pin in it and then press the set button next to the GPS coordinates. Thus is the location copied into the club record.
Operator tab contains information about the contact person for the venue. The information is then automatically copied into all competitions held at the venue. If you set another operator at the competition the information form the competition is copied. Operator must fill in the name, phone number and e-mail address ( Input name, phone, e-mail tab).
Should you want to translate your venue into other languages click the other language version button and then click the button "modify" in the editorial panel toolbar. To localize the name, alternative name, short description and summary into other language you can use the properties tab. Under the Text tab you can localize the textarea content. After clicking the Save button the changes will save in the actually set language version.
Consider that the changes in the name, alternative name, short description, summary and content may vary in the different language versions and that´s why you must change also the other language version content when changing one language version.
In case of any technical questions use the Support button in the editorial toolbar or contact directly the administrator of the casscoring.com web.

Event/competition administration

To create and then manage any competition on the casscoring.com web you need to have set your club entry and venue correctly. If you do not know how to do that please check the previous part of the manual dealing with club and place administration.
Should you have your club entry set correctly and the venue created you can start to create your first competition. The competitions are labelled as "events" in general on the web.
After logging in go to your club and in the structure panel choose a venue. Only then you can enter a new event. Otherwise the editorial system will not let you create an event. Then click the New and Event buttons in the top left corner. A modal window for creating events with several tabs to be filled in opens.
You start with the Properties tab where some general inputs necessary in order to display the event on the casscoring.com web correctly must be filled in step by step.
In the Name input you fill in the full – official name of the event. That name will be automatically filled in all the documents sent to the competitors.
Alternative input serves as an abbreviation of the competition. In case the name of the competition was too long it would show up incomplete in the web offers which may cause some ambiguity. That´s why you should use an alternative name input any time when it is appropriate. If you do not fill in the alternative name, the original Name will be automatically displayed throughout the web.
Fill the date and official time of the beginning in the Start input.
Fill the date and official time of the ending of the competition in the End input. Start and End inputs must both be filled in.
Fill the competition registration deadline in the End of registration input. For organizational reasons it is not usually possible to register on the day when the competition is held. If you fail to fill in the input the competitors will be able to register up to the date when the competition is held.
Short description input serves as a motto of the competition; you can fill a short message to the competitors to motivate them to take part in the competition.
Summary input is for introduction of the competition. 1-3 paragraphs may be written to present the competitors what they can look forward to.
Next is Part visibility input where you can set the dates when the competition is visible in the event calendar. In the Publication input you can set the date from which the event shall show up on the web. If you fail to fill it in it shows up immediately when created.
Expiration input is for setting the last date when the competition is visible in the event calendar on the casscoring.com web. This input must always be filled in. As the date expires the competition disappears from the event calendar and it is automatically moved into the Archive of Competitions where it is saved including the results etc.

Text tab has only one textarea where you can put all other information you want to present to the competitors. To format the text, you can use headlines, paragraphs or short bullet lists. Make sure the text is divided into shorter blocks and thus more readable for users.
Operator tab is optional. Use it just in case that other person than the one previously named at the venue is in charge. If other person is in charge of the competition you must always fill in their name, phone number and e-mail address. Keep in mind that none of the data above may be left out. Other inputs do not need to be filled in.
Link tab is optional and has only one input – Weblink - which you can use in case the competition has its own website. If you want to use Weblink always specify the full URL address including the http or https protocols.
Media tab contains two inputs – Picture and Photo Gallery.
Picture input is a main visual element of the competition. Right under this picture the whole competition will be presented throughout the casscoring.com web. The picture used mustn´t contain any text, must be landscape and the longer side should be at least 2000 px wide. Maximum size is 5MB. Only JPEG and PNG formats are allowed. Do not ever upload posters of the competition in the picture input – they will not look good. Picture also works as a preview picture when sharing the competition throughout the web. There may be a collision of the text in the picture with the text of the target media. Always use a clear photo or illustration without text.
Photo gallery input is mainly used after finishing of the competition. There you can upload all the photos from the competition which you want to save as a memory of your event. You may upload up to 50 JPEG photos up to 5 MB each at the same time. When you have finished uploading them you can upload another 50 photos.
Files tab is used to import supporting documents such as invitations, leaflets, posters and other promotion of the competition. We recommend to import all files in PDF format. The size limit is 5MB again.
Videos tab is used if you have a video invitation or you will have a video recording of the competition. To each competition you can place one video recording through a link to the YouTube video. You can get the link easily on YouTube using the share icon.
The most important file for an organizer is the last Contest tab where you can set all the parameters of your competition. If you do not want your event to behave as a competition for any specific reason uncheck the first Contest checkbox. If the checkbox is unchecked competitors cannot register in the competition at all.
When it is a competition though then first set the payment methods and starting fee. It is always needed to choose one of the two options – Bank transfer or In Cash at the shooting range.
Then using the checkboxes choose what competitors´ categories will be opened at the competition. At each category set the starting fee if it is charged. Leave unchecked all the categories not opened at the competition.
You can also set the parameters of accommodation, gifts and other items at the end of the form.
And that's all! Now the competition is fully set and ready for publication. You just need to save it and start promoting and inviting the competitors.
Should you want to translate your club record into other languages click the other language version button and then click the button "modify" in the editorial panel toolbar. To localize the name, alternative name, short description and summary into other language you can use the properties tab. Under the Text tab you can localize the textarea. After clicking the Save button the changes will be saved in the currently set language version.
Consider that the changes in the name, alternative name, short description, summary and content may vary in the different language versions and that´s why you must change also the other language version content when changing one language version.
In case of any technical questions use the Support button in the editorial toolbar or contact the administrator of the casscoring.com web directly.

Registrations administration

The competition is set and now you must deal with all the organizational matters connected to the competition. We are not able to help you out with most of the organizational duties on the casscoring.com web but what we are really good at is the registrations administration. We are able to manage the registrations easily and export them right in the formats needed. The competition may be also linked with the application for jury and the results may be easily imported to the casscoring.com web. Thanks to that you don't need to fill in any charts tediously and your registration agenda will be simplified to a few clicks.
First thing your competitors must do is to fill in a registration form at the competition on the casscoring.com web. If the competitor registers at the casscoring.com web first the filling of the form will be a question of a few clicks for them.
They only choose the category, the payment method and after confirming the data protection consent they register into the competition. They receive the automatically generated instructions for the competition and information confirming their registration via e-mail. We produce the documents automatically based on the data you provide at your club entry and at the venue and competition. You do not need to worry about anything – it's all automatic.
As a competition administrator you have the Orders button in your editorial panel. If you click on that you get to the list of all the registered competitors. There you can manage all registrations. Each competitor may be marked as organizer or that their payment was obtained there. In both cases after the change of the registration state the appropriate documents are sent to the competitors e-mail.
Besides you can also edit the registration. That may be useful when the competitors let you know that they have made a mistake by registration.
And when it´s necessary to cancel the competitor's registration you can use the Remove button. By pressing the button the system warns you what you are up to in order to avoid any mistake.
Other competitors may have a look at the list of the competitors straight at the event where they can check the confirmed registrations and also the unconfirmed ones.
Last but not least we mustn't forget the exports of the competition lists into XLS and CSV formats. Before the competition you can comfortably download the necessary lists into your PC and work with them as needed.
We wish you a lot of success while organizing competitions. We believe that the casscoring.com web application will save you a lot of trouble and you will be able to concentrate on a unique atmosphere of your competition.